Project management has long and firmly taken the place of an independent discipline in general management theory. According to various estimates for the implementation of different projects. The organization’s direction accounts for 30% to 80% of all costs.
However, while some organizations do not consider project management as a separate area of management, they implement projects without an explicit management structure, without the use of specialized techniques. As practice shows, the implementation of project management processes allows to achieve a severe increase in the efficiency of project implementation:
- Reduce costs.
- Reduce the number of unsuccessful projects.
- Ensure the implementation of projects within scheduled timeframes.
In this article, read some fundamentals that every project manager needs to learn.
Knowing the project very well
The most important thing is to know your task, to know very well what you’re trying to accomplish. Know and repeat very often your target group and what kind of service you want to deliver to them, what problems you’re trying to solve. Different surveys have proven that usually, after a project has been launched for some time, it is forgotten who the project is being executed for and what is the ultimate purpose of this or that action.
Avoid scope creep
It is expected that a way of finishing projects within the schedule is to avoid scope creep. The added changes that can occur once the project starts are called scope creep. And in case of not detecting it yourself and trying to prevent it, the projects may not grow in size and will be finished on time. So it would be best if you created a precise scope at the start of a project which will be approved by customers and sponsors.
The project management system phases
The project manager and the team are identified with the product requirements. This stage is also referred to as the “requirements stage,” but it’s basically just a brainstorming session where you come up with a list of everything you need to complete the project goal.
Planning and design stage
This stage can be divided into two categories: basic design and detailed design. At this stage, the team checks the proposed plan against the product requirements. If the essence of the project is software development for the business who sell services online, at this stage, the team is defined in the programming language and decides how to organize the user experience.
Implementation and testing phase
It is at this stage that the direct development and integration of the product begins. The team creates an effect based on a detailed plan and evaluates the development process according to the metrics set in the previous stages. In fact the execution of this stage requires quite a budget, and the European funding network is what companies can consider in the implementation phase.
Management and Maintenance phase
The work in this phase of the project is essentially never finished. You go the extra mile to keep customers and users happy with your product and find ways to improve it while providing maintenance and operational support. Tools like Trello are often used in this stage to divide the tasks and organize the task management.
When everything is ready, the final stage begins, at which an in-depth analysis of the work done is carried out. And eventually, the work must be approved by the project committee.
Indeed, project management is not an exact and precise science, and there is no universal method that would suit all projects. That is the reason every project needs an individual and unique approach.